💻Import and Export Contacts in Outlook 2016 👇☝

If you use Outlook for work, at some point you may need to import and export contacts from your account. Though it may seem complicated, it is actually an easy process if you use the tricks we lay out in this video.

Have you ever tried to import something into Outlook, only to have your file rejected, or your data imported incorrectly?  If you are trying to import contacts into Outlook from a file that isn’t using the same data fields that Outlook needs, you will get bogged down trying to make sure that your data is mapped correctly. If, for example, your ‘first name’ data gets mapped to the ‘last name’ data field, your data will flow into Outlook incorrectly.

Before you import anything into Outlook, you will need to know what Outlook wants. Outlook considers a lot of data fields during the import process, and it can be difficult to determine which fields are necessary, or how to get them in the right format. For this reason, it is easier and more reliable to import data into Outlook using the spreadsheet it gives you.

To fix this problem, start by exporting a CSV file out of Outlook. This will give you a spreadsheet template with all of the fields that Outlook requires. Once you have exported a CSV file, you can begin entering the data you have regarding your contacts. If you carefully input your data into the correct fields, you will have a complete data set that is ready to be imported back into Outlook.

Importing is the same process as exporting. You will need to select the updated CSV file from your computer. Outlook will want to verify that the data fields match up, and this won’t be a problem since you are now using Outlook’s template. Now, you should be ready to start importing your contacts into Outlook.

If you follow these steps, you will soon be a master at importing and exporting contacts in Outlook!

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  • skip to 3:00 to get instructions

    Sacramento Real Estate agent Perepelitsa June 6, 2020 2:36 pm Reply
  • Very helpful ,thank you

    Hamdi Karim June 6, 2020 2:36 pm Reply
  • Great worked first time thank you.

    Nathan Oliver June 6, 2020 2:36 pm Reply
  • Easy to understand and follow.

    Susan Cooney June 6, 2020 2:36 pm Reply
  • Perfect. Thank you.

    Angel CityGirl June 6, 2020 2:36 pm Reply
  • Keeping it simple is what I learn from this video. A very well balanced informative video. Thank you

    Allwyn Almeida June 6, 2020 2:36 pm Reply
  • Really helpfull. Thanks lot

    Prageeth Thanushka June 6, 2020 2:36 pm Reply
  • The option for folders are not available in our work domain I think this is for home use only

    Abul Kalam June 6, 2020 2:36 pm Reply
  • Very nice job on this video — easy to follow and works exactly like you said!

    Mandolin1944 June 6, 2020 2:36 pm Reply
  • Hi
    Actually it was very good video ,
    i have small problem that when i click on the file place to import it's refuse to continue saying " outlook was unable to retireve the data from from the file C…….

    what shall i do ??

    Thank you for your help

    Ahmed Alothaim June 6, 2020 2:36 pm Reply
  • What if i dont do export and i reinstall office can i recover my contacts Please help me !!!! 😭😭😭

    Llaki Luukk June 6, 2020 2:36 pm Reply
  • I have outlook 2019, version 16.25 and I do not have an option to export in any format other than olm.

    Dancing Poly Farm & Food June 6, 2020 2:36 pm Reply
  • Doesn't work. Created csv and tried to import it in. Got as far as where in your screen it says Finish but there was no Finish button and the next button was greyed out so I could go no further. Outlook gave no message as to why I couldn't complete the process.

    David Faichney June 6, 2020 2:36 pm Reply
  • When I'm exporting datas it's always open as old data's and new data's are not exporting for me what is the problem on this issue please clear my doubts, I need an updated data's on daily basis

    swedha ravila108 June 6, 2020 2:36 pm Reply
  • Thank you!

    Becky Bywater June 6, 2020 2:36 pm Reply
  • Hi, Thank you for sharing this. I've got it good. But there is one concern. why when I type the recipients name at new email, it doesn't appear? I need to always look at the address book first?

    Intan Latif June 6, 2020 2:36 pm Reply
  • can you help me…I made exactly the same as you. I saved my data as csv and then I tried to import in outook. I have the problem that in the Step Map custom field in the left side "from" that my value such as first name, last name etc. arent arrenged one below the other like it is shown in your video. In my case it shows first name, last name, e-mail side by side and I cant put them straightly. I can only take all data in one field. I dont know why. I spent now a whole day. The problem is that I have 5000 contact data to implement in outlook. Thanks in advance

    Al Senpai June 6, 2020 2:36 pm Reply
  • thank you

    Ace Gibson June 6, 2020 2:36 pm Reply
  • Amazing this is very helpful! Thank you!

    Floria Vu June 6, 2020 2:36 pm Reply
  • Thank you very much

    Gloria Lois June 6, 2020 2:36 pm Reply
  • Why would you start exporting if this is a new installation of Out Look? Kind of dumb. Nothing to export. I wanted to import my Gmail contacts but this video is dumb. Which computer do I get the files to export. Is it another computer. USELESS.

    Maximus June 6, 2020 2:36 pm Reply
  • wow thanks i was struggling with this and you knocked it out of the park for me thank you !

    Brian Pescod June 6, 2020 2:36 pm Reply
  • it was nice. But how to export all contacts from outlook?

    Parul Singh June 6, 2020 2:36 pm Reply
  • How you want to backup mail data when you can only be access from Outlook Portal? Do I need to add account in my Outlook? Because I need to backup others people mail.

    Aidhil Jaafar June 6, 2020 2:36 pm Reply
  • I need to do this with a shared contacts file and can't seem to figure out how??

    Debi Seyfried June 6, 2020 2:36 pm Reply
  • Hi there,

    When I try to export my contacts all of the fields end up in the first cell. Any clues?

    Darko Asanovic June 6, 2020 2:36 pm Reply
  • Guys who need office 2016 product key can go to try it. link #plus.google.com/u/0/104028188633487744432.

    mario jerry June 6, 2020 2:36 pm Reply
  • Thanks this is so helpful

    Mobola Agboola June 6, 2020 2:36 pm Reply
  • Hey, i tried your step by step way but it prompts a message stating " Could not complete the operation because the service provider does not support it." What does it mean ?

    aw yang Zun June 6, 2020 2:36 pm Reply
  • Thanks for the help!

    Basic Joomla Tutorials June 6, 2020 2:36 pm Reply
  • Excellent! just did mine following step by step your instructions. Thanks for sharing!

    Rosie Fernandez June 6, 2020 2:36 pm Reply

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